NOTICE OF PUBLIC MEETING, FACT SHEET AND REQUEST FOR PUBLIC COMMENT
QUENTIN ROAD EQUALIZATION BASIN
The Cities of Willoughby and Eastlake, operating through the W-E WPCC Joint Committee of the Councils of the Cities and operating under a Joint Agreement for the operation, maintenance and improvements to the Willoughby-Eastlake Joint Wastewater Treatment System, will hold a Public Meeting on Thursday, September 15 2016, at Eastlake City Hall, 35150 Lakeshore Blvd., Eastlake, Ohio 44095, at 5:30 PM.
The purpose of the meeting will be to discuss and seek public comment on the proposed Quentin Road Equalization Basin Project to be constructed in the City of Eastlake on property owned by the City of Eastlake located at 33385 Lakeshore Blvd. and 33413 Lakeshore Blvd. on the North side of Lakeshore Blvd. at the end of Quentin Road. There is an existing sanitary sewer
pumping station presently located on the property at 33385 Lakeshore Blvd.
Project Description, Location and Purpose
The project is the construction of an underground wastewater flow equalization basin capable of
storing 1,000,000 gallons with cast in place concrete walls and floor and buried concrete roof. The project will include a transfer pump station, site piping, paving, erosion/sediment control, grading and landscaping, security fence, standby power generator, sediment flushing system, ventilation system and utility connections and relocations as required. The facility will include a telemetry system, incorporated with the existing pump station communication needs, as well as the new pump station equipment and level monitoring for both normal and alarm conditions.
The project will be constructed by the City of Willoughby as part of its Joint Agreement with the City of Eastlake for the construction, operation and maintenance of a Joint Sanitary Sewer System. The purpose of the project is to reduce/eliminate sanitary sewer overflows, based on Ohio Environmental Protection Agency (Ohio EPA) National Pollutant Discharge Elimination System (NPDES) requirements, at the Quentin Road Pump Station, which presently result in direct discharges to Lake Erie.
This is consistent with recommendations of the Sanitary Sewer Evaluation Survey, dated March,
2011, which identifies the proposed project as a “Priority One Basin: “The first priority is to install basins at the points of known overflows…” In March 2016, analysis of inflow into the Quentin Road pump station showed that a 10yr/2hr storm event could result in a peak overflow of 6.5 MGD at the pump station. The schedule of compliance in the City of Willoughby’s NPDES permit 3PD00024*QD requires that the City of Willoughby complete construction of a
0.8 million gallon equalization basin in order to capture and store the potential volume of overflow. The result will be the elimination of by-pass events to Lake Erie from the Quentin Road Pump Station in all storms up to and including the 10 year – 2 hour design storm. Construction is due to be completed March 2017.
The site of the proposed project is located in a residentially developed area of the City of Eastlake on the north side of Lakeshore Boulevard adjacent to Lake Erie and north of the intersection of Quentin Road and Lakeshore Boulevard. The site consists of four municipally owned rectangular parcels, each with 60’ frontage on Lakeshore Blvd with a depth to the top of the lake shore bluff of approximately 400’. Parcel 34A-010K-00-012-0 is immediately east of a lot occupied by a dwelling unit. However, although Parcel 012 is a part of the construction site,
no construction of the proposed equalization basin is planned for that parcel. Parcel 34A-010K-
00-011-0, immediately east of parcel 012, is presently occupied by the existing Quentin Road
Wastewater Pump Station and is partially wooded north of the Pump Station.
The construction of the proposed equalization basin will occupy a portion of the northeast side of the parcel, adjacent to the existing Quentin Road Pump Station. Parcel 011 & 012 are partially occupied by Quentin Road Park. Parcel 012 is partially wooded north of the existing Quentin Road Pump Station. Parcel 34A-010K-00-010-0 is immediately east of Parcel 011 and is presently a vacant and partially wooded parcel with a paved access drive and small paved
parking area. 2/3rds of the construction of the proposed equalization basin will be located on parcel 010. Parcel 34A-010K-00-009-0 is immediately east of Parcel 010 and abuts an occupied
parcel. Parcel 009 is also partially wooded and is partially occupied by a paved access drive on its west side adjacent to Parcel 010. Parcel 009 will be used on its westerly side for part of the fenced construction site, but no part of the equalization basin will occupy this parcel. The entire equalization basin will not be closer than approximately 200 feet from the lake shore bluff nor will the fenced construction site be any closer than 30’ to the nearest occupied dwelling. The equalization basin, when construction is completed, will be no closer than 90’ to the nearest occupied dwelling.
Potential Environmental Impacts
In regard to environmental resources, there are no streams or wetlands on any of the parcels to be
used for this project. The site, as noted above, is in a disturbed developed area in an existing municipal subdivision. The site abuts the Lake Erie shoreline. There are some known endangered species in similar habitats as the proposed site. The U.S. Fish & Wildlife Service lists the following: Bats, including the Indiana Bat and the Northern Long Eared Bat; Birds – Kirtland Warbler. There are no known Plant Endangered Species in the area of the project. The
closest known historical/ archeological site in the vicinity of this site is the Reeve Village located along the mouth of the Chagrin River, approximately one mile from the proposed project site. There are no known architectural sites in the vicinity of the project. There are no known archeological or architectural features on the project site. Because a portion of the equalization tank will be located on the Quentin Road Park property, attention will be given to mitigating the impact of the tank site, although below ground, on the use of the surface areas as park land. As noted, the existing Quentin Road Pump Station already occupies a portion of this site and, thus, the addition of another below ground feature will not present a major impact, with the exception of the construction period. The site also has been preliminarily examined to determine whether there is any impact on the ODNR Coastal Management Program as it relates to the project’s vicinity to the Lake Erie Shoreline. The project awaits a Consistency Certification, based on
Ohio EPA contact with Coastal Management Program personnel, as part of the Ohio EPA review process. In addition, a positive environmental effect of the project will be the elimination of by-pass events to Lake Erie from the Quentin Road Pump Station in all storms up to and including the 10 year – 2 hour design storm.
Costs, Funding and Sewer Rates
This project is to be funded through a low interest loan available through the Ohio
Environmental Protection Agency’s (OEPA) Division of Environmental and Financial Assistance (DEFA) Water Pollution Control Loan Fund (WPCLF) program. The total WPCLF Construction Loan principal amount is presently estimated at $5,183,443.46, including
estimated capitalized interest. The 20 year interest on the principal amount at 1.77% is
When bids for the project are received in September, 2016, the loan will be recalculated based on the interest rate for December, 2016. The loan is presently scheduled for award in December. Costs not covered by the Construction Loan include planning and design costs, property acquisition costs and the OWDA construction loan fee. These costs are being shared on a 50/50 basis between the Cities of Willoughby and Eastlake as outlined in the Joint Agreement between the two communities for construction, operation and maintenance of the WEWPCC Joint Sewer System, as amended. Planning and Design Costs are presently estimated at $344,121.46;
property acquisition costs are presently estimated at $316,854.54; and the presently estimated OWDA Loan Fee is $18,142.05. The total of $679,118.05 in non-loan costs is being paid directly from the two sewer funds of the Cities of Willoughby and Eastlake. Accordingly, the total estimated project cost, including the 20 year loan interest is $6,856,715.39.
The current residential Sanitary Sewer rate for the City of Willoughby is $3.65/ccf plus a quarterly administrative charge of $7.25 per residential sewer account. Willoughby’s average residential customer uses 17 ccf per quarter. The average annual sewer bill for a residential user is $277.20. Willoughby does not anticipate an increase in post project rates to pay for their portion of the construction loan for this project. As part of the process of constructing amortization schedules for projects, worksheets are prepared which demonstrate current and projected future Revenues and current and projected future OM&R and Debt service. In review of the worksheets, although rate increases will occur in the next several years, the rate increases are due to projected increases in Operation Maintenance and Replacement costs (OM&R), not
the addition of the debt service to pay for the subject project. This was verified by the projection of increases in debt service only for the subject project. No increase resulted when the Quentin Road Equalization Basin project debt service was added. Increases did occur when the projected OM&R costs were added during the same 20 year period as the debt service. Accordingly, it is fair to say that no future Willoughby rate increases are needed to pay for this project.
As discussed above, the City of Eastlake, the partner community in the Willoughby-Eastlake Joint Sewer System, shares 50% of the project costs with the City of Willoughby by the terms of the previously noted Joint Facilities Agreement.
The City of Eastlake’s payments to the City of Willoughby according to the Joint System Agreement, as amended, become revenues to the City of Willoughby Sewer Fund and are used to pay the City of Eastlake’s share of OM&R and debt payments for the Joint system.
The current residential Sanitary Sewer rate for the city of Eastlake is $4.00/ccf per quarter for the first 600cf with a minimum charge of $24 per quarter. Any use over 600cf per quarter is
charged $3.20/ccf per quarter. The Village of Timberlake residential sewer users are charged at the same rate as City of Eastlake residential users. Village of Lakeline accounts are charged a ten percent (10%) surcharge in addition to the usual rates per quarter.
Using 2015 residential average annual sewer usages in the City of Eastlake, Village of
Timberlake and Village of Lakeline:
An average residential customer in the City of Eastlake uses 16.14ccf per quarter. Accordingly, applying the City of Eastlake sewer rates to the average usage of 16.14ccf per quarter per residential user results in an average annual sewer bill for a residential user in Eastlake of
An average residential customer in the Village of Timberlake uses 16.38ccf per quarter. Accordingly, applying the City of Eastlake sewer rates to the average usage of 16.38ccf per quarter per residential user results in an average annual sewer bill for a residential user in Timberlake of $234.24.
An average residential customer in the Village of Lakeline uses 14.92ccf per quarter. Accordingly, applying the City of Eastlake sewer rates plus the 10% surcharge to the average usage of 14.92ccf per quarter per residential user results in an average annual sewer bill for a residential user in Lakeline of $231.20.
As noted above, the City of Eastlake, by agreement with the City of Willoughby, has agreed to pay a 50% share of the project cost for improvements to the Joint System. At the present time, a City of Eastlake representative has indicated the City’s source of revenue for its share of the OM&R and debt service will be its Sewer Fund. The City of Willoughby expects that the City of Eastlake will increase its sewer rates, as needed, to meet the terms of the Joint Agreement provisions, as amended. Based on discussions with the City of Eastlake representative, the subject project will not result in a sewer rate increase as a result of projected sufficient balances
in t he C it y of East lake Sew er Fund thr oughout t he proj ect’ s 20 year debt service period.
As noted above, the source of repayment for debt service and other project costs for the subject project for the City of Willoughby’s share of the project’s costs is sewer rates. There will be no other charges, including assessments, tap-in fees or other charges to pay for this project. In addition, the project is the construction of an equalization basin. Accordingly, there will be no additional costs to the residential user for inside plumbing and/or lateral connections needed as a result of this project.
In regard to the residential user in the City of Eastlake and its non-community users, as noted above, the City of Eastlake will pay for its share of the project costs according to the terms of the WE-WPCC Joint System Agreement, i.e., debt service costs are shared with Willoughby on a
50/50 basis and OM&R costs are shared according to metered flow as determined in the Joint System Agreement.. Although, other charges could be levied to pay for the City of Eastlake’s share of improvement costs, based on the previously noted discussion, the City of Eastlake presently plans to use sewer service charges. In addition, as noted for the City of Willoughby, because the project is the construction of an equalization basin, there will be no additional costs to the residential user for inside plumbing and/or lateral connections needed as a result of this project.
Please contact James Sayles, P.E., Willoughby City Engineer, at CT Consultants, Inc., 8150
Sterling Court, Mentor, Ohio 44060, Phone Number – 440-530-2348, if you want more information or care to comment on this project.
Environmental Review: The Ohio EPA will make available for public review an environmental report on this project. Upon its release, the document may be viewed at Willoughby City website address, https://www.willoughbyohio.com or Ohio EPA’s website at: http://www.epa.ohio.gov/defa/ofa.aspx (“Documents Available for Review and Comment” – WPCLF Documents for Review and Comment”) and at Willoughby City Hall’s office address, Willoughby City Hall, 1 Public Square, Willoughby, Ohio 44094 If you would like to receive either an electronic copy via e-mail or a paper copy of the document via U.S. mail upon its release, please contact Kevin Hinkle of Ohio EPA at either firstname.lastname@example.org or (614)